A family reunion to remember

People having an outdoor picnic at a summer family reunion

Planning a family reunion can sometimes feel like organizing a small wedding —there are travel plans, meals, activities, and communication to manage. But with the help of your digital companion Microsoft Copilot, family reunion planning becomes a whole lot easier. Whether you're hosting a backyard barbecue or a destination gathering, here’s how to use Copilot to streamline your group event planning and create a memorable summer reunion.

Organize travel and lodging logistics

When you’re coordinating travel for a large group, it’s easy to feel overwhelmed. Use Copilot to map out travel options, compare hotel rates, and suggest central reunion locations that are convenient for everyone. Whether your family is flying in from across the country or driving from nearby cities, Copilot can help you build a smart, efficient AI itinerary that keeps everyone on the same page with prompts like the ones below:

My family wants to have a reunion in August at Lake Tahoe. Help me compare hotel options there for 23 people.
I’m coordinating travel plans for my family that’s coming in for a reunion. Can you help me organize a shared travel itinerary for 10 family members flying in from different cities?
What’s the best way to coordinate carpools and airport pickups for a large group?

Coordinate meals and menus

When it comes to planning a family reunion, coordinating meals is one of the most important parts. Fond memories are often made over the dinner table. But sometimes, feeding a crowd can feel chaotic. With Copilot's help, you can create potluck sign-up sheets, generate group-friendly meal plans, and keep track of dietary restrictions. From breakfast buffets to BBQ dinners, Copilot can help you plan meals that are delicious, inclusive, and easy to execute, making your family reunion planning smoother and more enjoyable. Try prompts like the following to start meal planning:

I’m in charge of coordinating meals for this year’s family reunion. Help me plan a three-day family reunion menu with options for vegetarians and kids.
My spouse and I are in charge of making breakfasts for our family reunion. Suggest easy, crowd-pleasing breakfast ideas for a group of 20.
What’s a good way to organize shared cooking duties for a four-day family reunion?

Plan activities for all ages

A great reunion includes something for everyone. If you’re stuck on what kinds of activities to incorporate into your family reunion, you can leave it to Copilot to recommend games, outings, and bonding activities tailored to kids, teens, and adults. Whether it’s a scavenger hunt, a family trivia night, or a group hike Copilot can help you brainstorm summer reunion ideas that bring generations together and create lasting memories with prompts like these:

My family bonds over board games, but my cousins are more into sports and outdoor activities. What are some activities I could add into the family reunion itinerary to appeal to both groups?
I’ve been assigned activity planning for this year’s family reunion. Can you help me schedule a weekend itinerary with activities for kids, teens, and adults?
My family reunion this year is at a place where rain is common. What are some low-cost indoor activities in case it rains during our reunion?

Grandparents and their grandchild spending time together by the lake at a family reunion

AI art created via Copilot

Streamline communication

If you’re feeling swamped with managing communication between family members, you can lean on Copilot to help draft invitations, emails, and group messages. Whether you're sending updates via email or coordinating through a group chat, Copilot can help you keep everyone in the loop with prompts like the ones below:

I’m in charge of communication for my family reunion this summer. Help me draft a welcome email with reunion details, an RSVP link, and packing tips.
Many of my family members use different platforms for communicating. What’s the best way to keep everyone updated before and during the reunion?
I want to make sure everyone coming to the family reunion has each other’s contact info. Help me design a printable info sheet with emergency contacts, schedule, and addresses.

Create digital keepsakes

Capture the magic of your reunion with personalized keepsakes. With Copilot help, you can design a photo book, create a slideshow, and more. A thoughtful keepsake can make a great family gift for holidays when you’re apart. Give prompts like these a try to help your family reunion memories last even longer:

I want to make a keepsake from this year’s family reunion to send out as Christmas gifts. Help me design a digital photo album layout for our family reunion pictures.
My parents want to make sure everyone has photos from the family reunion this summer. What’s a good way to collect and organize photos from everyone after the reunion?
I’m putting together a family album for a get-together later this year. What are some free or low-cost tools for making a reunion slideshow or video montage?

Enjoy your family reunion without the stress

When you’re spending time with your family, the stress of planning a reunion shouldn’t overshadow the joy of being together. From organizing travel to planning meals and activities, Copilot can help you manage every detail with ease. Whether you need help coordinating travel or making tangible memories, try Copilot today and turn your next gathering into a joyful, unforgettable experience.

DISCLAIMER: Features and functionality subject to change. Articles are written specifically for the United States market; features, functionality, and availability may vary by region.